Vero Beach Oktoberfest!

Exhibitor Refund Policy and Hold Harmless Agreement. 

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Any cancellation must be made in writing, either postal mail or email. Phone cancellations are not valid for refund purposes. Our refund policy is non-negotiable.

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Latitude-88, Inc. REFUND POLICY:

All Cancellations Must Be Made in Writing via email to Qualify for a Refund in Accordance With Our Refund Policy Below.  Email: exhibitors@latitude88.com 

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Note: If any event is cancelled due to Coronavirus, you will get a 100% refund.

If you book our events and then cancel the booking greater than two times within a calendar year (January 1 through December 31), your booth deposits will be non-refundable and non-transferable going forward for all events in the future. 

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If you are a "No-Call No-Show" we will terminate doing business with you indefinitely

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30 days or greater. If you cancel your reservation 30 days or greater from the Friday set up day of the event you will get a 100% refund including deposits and paid in full amounts.

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29 Days or less: If you cancel or don’t not show up to the event 29 days or less from the Friday set up day, no refunds will be given including deposits or paid in full amounts. If you leave early from an event, no refunds whatsoever are given.

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If an event is canceled AFTER logistical and advertising arrangements have been made and paid by Latitude-88, Inc., refunds will be issued to the Vendor/Exhibitor totaling 50% of their total investment.

If an event is canceled BEFORE logistical and advertising arrangements have been made and paid by Latitude-88, Inc., refunds will be issued to the Vendor/Exhibitor totaling 100% of their total investment.

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Adverse Weather and the Assumption of Risk: For any event there is an inherent risk of adverse weather. There is an assumed risk of being a vendor / exhibitor, especially at outside events for both the vendor / exhibitor and Latitude-88, Inc. All events go on rain or shine, indoor and outdoor events. No credits or refunds will be issued if the show is affected by forces of nature beyond our control during the event taking place. Please check our website or contact the office for updates on cancellations resulting from severe weather such as hurricanes, tornado's, flooding, etc. Please note, we will not cancel a show unless informed by state, city or local officials that it will be in the best interest of safety for all or a collaborative decision by Latitude-88, Inc. If it looks like it is going to rain, unfortunately, we will not call a show prior to the event. It will be at the show coordinator’s discretion on site at the time.

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HOLD HARMLESS & INDEMNIFICATION AGREEMENT BETWEEN Latitude-88, Inc. AND Vendor/Exhibitor submitting this application: This Agreement shall be in place between Latitude-88, Inc. and Vendor/Exhibitor submitting this application and said terms shall apply to shows Vendor/Exhibitor is participating in with Latitude-88, Inc. indefinably, regardless of how many events the Vendor/Exhibitor attends or until a revised edition is submitted. This agreement is effective from the date of submitting this application and it's acceptance. This agreement shall remain valid until it has been edited with a revision. (“Vendor”) agrees to the following: Vendor shall be responsible for all damages to persons or property, theft of property, adverse weather such as rain, wind, heat, cold, lightening, thunderstorms including their vehicles that occurs as a result of Vendor’s or its officers, agents, employees and/or servants fault or negligence in connection with Vendor’s participation in all Events. Further, Vendor shall indemnify and hold harmless Latitude-88, Inc., its officers, agents, employees and servants from any and all claims, damages, liabilities, costs and expenses, including reasonable counsel fees, arising out of any breach of this agreement, any suits or actions of every name, kind, description, brought for, or on account of, injuries to or death of any person or damage to property resulting from the fault or negligence of Vendor, its officers, agents, employees and/or servants in connection with all
Events. The vendor/exhibitor will also hold harmless Latitude-88, Inc. from any financial loss, injury, death due to an act of God scenario resulting in cancellation of the event, i.e. but not limited to hurricane, tornado, earthquake, flooding, cold front resulting in extreme rain, lightening.